Private AI for Organizations (Fiji)
Websoft Pte Ltd designs and manages private AI systems that help organizations retain knowledge, reduce decision risk, and operate faster - without exposing sensitive data.
Your organization has knowledge - but it’s locked in folders and people
Most large organizations in Fiji are rich in policies, SOPs, reports, and operational history - but staff still waste time searching, repeating questions, and relying on a few key people for answers.
- SOPs and policies live across shared drives, emails, and personal folders
- Decisions become inconsistent across departments and branches
- Turnover and transfers quietly erase institutional memory
- Management reporting is slow because data is fragmented
- Public AI tools raise privacy and reputational risk concerns
Private AI solves this - but only when deployed with governance, access controls, and auditability.
What we deliver
A controlled AI system designed for governance environments - not consumer chatbots.
Internal Knowledge AI
Instant, consistent answers grounded in approved internal documents (policies, SOPs, manuals, reports) with source references.
- Faster onboarding and fewer repeat questions
- Reduced dependency on key people
- Knowledge stays inside the organization
Decision Support for Management
Faster access to operational history and consistent interpretation of internal guidelines to improve reporting and decision quality.
- Stronger executive reporting
- Better continuity across leadership changes
- Faster summaries and analysis
Security, Compliance and Controls
Role-based access, data boundaries, and audit logs - with clear rules about what AI can advise on and what requires human approval.
- Department-based permissions
- Logged queries for accountability
- Human-in-the-loop escalation
How it works
Paid AI Readiness & Risk Audit (1–2 weeks)
We assess data sources, sensitivity levels, governance requirements, and highest-value use cases. You receive a board-ready report with risk controls and a recommended roadmap.
Secure document ingestion and preparation
We only ingest approved content. Documents are cleaned, structured, and tagged so the AI answers with accuracy and traceability.
Private AI deployment and controlled pilot
We deploy an internal-only interface with access roles. A pilot group validates accuracy and safety before wider rollout.
Managed AI stewardship (retainer)
AI is not set-and-forget. We maintain quality, update knowledge, monitor usage, review access, and provide executive reporting.
Built for governance environments
Websoft Pte Ltd treats AI as a controlled organizational capability, not a public experiment. Deployments are designed for confidentiality, accountability, and operational safety.
- Data isolation and controlled hosting (on-prem, private cloud, hybrid)
- Encryption in transit and at rest
- Role-based access control (department permissions)
- Audit logs for every query and response
- Approved-use-case boundaries (AI advises, humans decide)
- Escalation path when confidence is low
- No public training of client data
Packages and pricing (estimate ranges)
Most organizations begin with the paid audit to define governance, scope, and risk controls.
AI Readiness & Risk Audit
- Data inventory and sensitivity classification
- AI use case shortlist and prioritization
- Risk register and recommended controls
- Board-ready roadmap, timeline, budget estimate
Private Knowledge AI Deployment
- Internal AI interface (private, controlled)
- Approved knowledge ingestion and grounding
- Access roles and usage logging
- Pilot rollout and tuning
Managed AI Stewardship (Monthly)
- New document ingestion and updates
- Monitoring and tuning
- Access reviews and governance checks
- Incident response support
- Quarterly executive summary reports
Request an Audit Proposal
Example use cases (across departments)
Use cases are confirmed and approved during the paid AI Readiness & Risk Audit.
HR and People Ops
- Policy and benefits Q&A
- Onboarding assistant
- Training summaries
Finance and Procurement
- Procurement procedures and delegated authority guidance
- Compliance checks against internal policies
- Audit preparation support
Operations and Branch Teams
- SOP consistency across locations
- Incident playbooks and response guidance
- Maintenance and process knowledge retrieval
Management and Reporting
- Summarizing past reports and decisions
- Faster executive briefing preparation
- Standardized interpretation of policies
Frequently asked questions
Is this the same as ChatGPT?
No. Websoft Pte Ltd deploys a private, controlled AI system grounded in approved internal knowledge, with access controls and audit logging.
Will our data be used to train public models?
No. Client data remains controlled and is not used to train public systems.
Can the AI make decisions?
The AI provides guidance and drafts based on approved knowledge. Decisions remain with authorized staff.
How do you prevent incorrect answers?
We use approved sources, governance rules, testing with pilot users, and escalation paths for low-confidence topics.
Can we host on-premise in Fiji?
Yes. Hosting options are agreed based on sensitivity and operational requirements (on-prem, private cloud, hybrid).
How long does it take?
The audit typically takes 1–2 weeks. Deployment commonly takes 4–8 weeks depending on scope and data readiness.
Who owns the data?
The client owns all data and remains in control of access and scope.
Why Websoft Pte Ltd
- Governance-appropriate delivery approach (NDA-first, structured approvals)
- Experience delivering systems for large organizations in Fiji
- Practical focus on risk controls, adoption, and measurable outcomes
- Ongoing stewardship, not one-off installs
References are available on request, subject to client confidentiality.
Start with an AI Readiness & Risk Audit
Most AI projects fail because governance and data readiness were never defined. The paid audit gives you a board-ready plan, risk controls, and a realistic roadmap to deploy private AI safely.
